93RD BOMBARDMENT GROUP ASSOCIATION BY-LAWS
Revised : October 15, 2016
ARTICLE I – NAME
The name of this organization shall be “93rd Bombardment Group Association,” short title: 93rd Bomb Group, or 93rd BGA.
ARTICLE II – PURPOSE
The purpose of this organization shall be:
1. To carry on the traditions and memories of the 93rd Bomb Group after the veterans of that war have deceased. The offspring of the generation which fought in World War II have expressed a keen interest in the 93rd Bomb Group. They participate as full members with voting privileges in all activities of management, financial activities, planning and the holding of conventions and reunions.
2. The 93rd Bomb Group will continue to advocate and to support an adequate, effective and efficient Army, Navy, Marine Corps and Air Force at all times
3. To perpetuate the friendships and memories of service together in the 93rd Bomb Group.
4. To support the programs and efforts of the Memorial Trust of the 2ADA Memorial Library, located with the Norwich Central Library, England, the 93rd Bomb Group Museum at Hardwick, the Mighty Eighth Air Force Museum at Savannah, Georgia, and any like organization that exists to perpetuate the memory of those who served in WWII.
ARTICLE III – Membership
1. Veteran members are those men and women, military and civilian, American or British, who at any time served with the 93rd Bomb Group during WWII.
2. Non-veteran members are all others: immediate family members of the 93rd Bomb Group, both men and women and lineage for that and subsequent generations and any friends or associates of the 93rd Bomb Group or to any individual who, by virtue of association with the organization demonstrates his interest in the 93rd Bomb Group.
3. Members shall be at least eighteen (18) years of age.
4. All members are entitled to vote at any duly called meeting of the association.
ARTICLE IV – OFFICERS
1. Officer’s term shall be for two (2) years from date of election at a duly called business meeting. Officers may be elected to additional two year terms.
2. The elected officers are:
a. PRESIDENT. Shall preside at all meetings of the 93rd Bomb Group and all Executive Committee meetings.
1) Appoint committees as required.
2) In the event of a vacancy in any elected office, the president shall fill the vacancy by appointment. Such appointee shall serve until the next regular election.
b. VICE PRESIDENT. Shall support and assist the President in carrying out his/her duties and shall replace the President if he/she becomes unable to serve for any reason. Shall arrange for the scheduling, location, selection, convention programs and entertainment, hotel accommodations, bus transportation, entering into contracts for convention services and work with the Secretary/Treasurer for the collection of convention funds from the membership attending.
c. SECRETARY. Shall keep the minutes of all regular and Executive Committee meetings and shall conduct the correspondence of the 93rd Bomb Group and perform other duties as the President may require.
d. TREASURER, shall receive all moneys due the 93rd Bomb Group, including membership dues and fees, and shall deposit all such moneys in the 93rd Bomb Group’s name in a bank of his/her convenience.
1). shall, by check, disburse funds as needed for the routine operation of the 93rd Bomb Group. One such disbursement shall be the Group’s newsletter, The Ball of Fire Quarterly Express, and the postage costs for mailings of notices and like activity.
2). No moneys may be expended in excess of $250.00 for activities outside the normal operating expenditures without the approval of the Executive Committee.
3). Financial oversight: Any single expense of $500 or greater, total expense report of $1,000 or greater, or any individual budget line item exceeding 25% of plan, , must be approved by the President and Treasurer, prior to reimbursement. This applies to normal operating expenditures, special projects, or reunion expenses. Any contracts or agreements entered into with the 93rd BGA, exceeding $1,000 must be signed by the President.
4). Shall make an annual financial report to the membership.
5) Shall cause the preparation and timely filing of all required federal and state tax reports.
e. ASSISTANT TREASURER, shall assist the Treasurer in his/her duties and shall replace the Treasurer if he/she becomes incapable of performing the duties of the office for any reason until an election can be held to replace the Treasurer. Also serves as back-up at the bank for the 93rd Bomb Group Bank Account (s). The Assistant Treasurer shall be a member in good standing selected by the Treasurer.
f. MEMBERSHIP CHAIR. Shall maintain the member data base in coordination with the Treasurer and Ball of Fire Quarterly Express Editor, prepare reports as needed, and assist the Treasurer in the collection of annual dues and member contacts.
g. BALL OF FIRE QUARTERLY EXPRESS EDITOR. Shall prepare, publish and distribute the Ball of Fire Quarterly Express in a prompt and timely manner.
h. HISTORIAN. Shall maintain historical records of the 93rd Bomb Group and author special articles for publication in the BOFQE, the 93rd Bomb Group Web Page and other appropriate media.
1). Provides instructions to members for their storage of archival information and organizes archival information about the 93rd Bomb Group for storage at an appropriate location.
i. TECHNOLOGY MANAGER. Shall create, develop, provide information, and maintain, all technological needs of the 93rd Bomb Group. This may include www.93bg.com website (as stated in Article VIII), social media sites (example: Facebook, Twitter, Instagram, or others). Be the 93rd BGA representative for all technological needs.
ARTICLE V – EXECUTIVE COMMITTEE
1. Shall consist of all officers named in the above two Articles. Any person holding more than one office of the 93rd Bomb Group is entitled to only one vote.
2. Shall act on all matters it might properly find before it.
3. Shall meet yearly or at the call of the President. The meetings should be held in connection with conventions to avoid unnecessary travel. A majority of one-half of the committee members shall constitute a quorum.
4. Shall manage the operation of the 93rd Bomb Group and oversee its financial affairs.
5. Shall not have the power to commit the 93rd Bomb Group beyond $2,000.00 for special items outside of normal operating requirements without the approval of the general membership.
ARTICLE VI – SPECIAL COMMITTEES
1. NOMINATING COMMITTEE. Shall nominate persons to fill officer vacancies caused by the expiration of term of office or vacated prior to expiration.
a. Shall consist of three active members in good standing appointed by the President. Every effort will be made to have at least one veteran serve.
b. The chairman of the committee shall be appointed by the President.
c. Nominee recommendations shall be made by the committee chairman to the Executive Committee for review and agreement before presenting them to the full membership for consideration.
2. AUDIT COMMITTEE. Shall, in coordination with the Treasurer, conduct a comprehensive review of the 93rd Bomb Group financial records.
a. Shall consist of two members in good standing appointed by the President.
b. The chairman of the committee shall be appointed by the President.
c. Prepare a written report to be presented at the next general membership meeting.
d. Audits are conducted every three years.
3. CONVENTION/REUNION COMMITTEE.
a. Shall assist the Vice President in convention site selection and, as required, hotel selection, entertainment arrangements, bus transportation, costs and the collection of convention fees.
b. Shall consist of three or more members in good standing appointed by the President
c. The Vice President shall be the chairman.
ARTICLE VII – MEETINGS
1. Annual 93rd Bomb Group meetings shall be called with a minimum of 90 days notice to all members. Each member shall be entitled to one vote on any matter presented.
2. ORDER OF BUSINESS for meetings with the 93rd Bomb Group President presiding.
a. Call to order.
b. Reading and approval of minutes of previous meeting.
c. Communications, including major interfaces with other organizations and important news affecting the members of the 93rd Bomb Group.
d. Treasurer’s Report of membership and financial information including numbers of members and those lost and gained during the past year.
e. Report of the BOFQE Editor.
f. Report of the Convention/Reunion Coordinator.
g. Report of any additional committees.
h. Continuing business.
i. New Business.
j. Report of nominating committee and receiving nominations from the floor.
k. Election of officers.
ARTICLE VIII – PUBLICATIONS
1. The 93rd Bomb Group shall publish the “Ball of Fire Quarterly Express” as a means of keeping members informed of group activities and help in reuniting friends and crew mates.
2. The Editor shall be independent and able to call on anyone for information and advice. He/she is answerable to the direction of the Executive Committee for: (a.) producing the Ball of Fire on a quarterly basis and (b.)
controlling and properly disposing of material submitted for publication.
ARTICLE IX - WEB PAGE
1. The 93rd Bomb Group shall maintain a web page as an additional means to keep members informed of group activities and assist in providing information about the 93rd to anyone interested in learning more about the deeds and exploits of the men who served in the 93rd during WWII.
2. The Web Master is appointed by the Association Officers to maintain the web page, update the information therein, and continually seek ways to take advantage of new web technology.
a).Maintains and updates organizational and membership information on the 93rd Bomb Group’s web site, making the information available to others over the internet.
ARTICLE X – DISSOLUTION
1. The 93rd Bomb Group Association may be dissolved by a 2/3 majority of those members attending a duly constituted 93rd Bomb Group general membership meeting.
2. If dissolved, remaining assets are to be distributed to an organization with a purpose consistent with those stated in Article II above.
3. Consideration is to be given to combining with the Heritage League of the 2nd Air Division Association. The members are not required to join the Heritage League if they judge the course of action to be contrary to the 93rd’s purpose.
ARTICLE XI – AMENDING THE BYLAWS
Bylaws may be amended by a 2/3 majority of those members attending a duly constituted 93rd Bomb Group meeting.
Exception: Article II - PURPOSE, Sections 1 – 4; exact, original wording created by original 93 Bomb Group veterans, as stated, may only be changed by 100%, unanimous decision of those members attending a duly constituted 93rd Bomb Group meeting.
ARTICLE XII – PARLIAMENTARY AUTHORITY
1. Robert’s Rules of Order, Revised, shall be the parliamentary authority for all matters of procedures not specifically covered by the By-Laws of the Association.